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7 Steps to Secure Profitable Business Data (Part II)

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In the first part of this article series, we discussed why it is so important to protect your business data, including the first two steps in the protection process. Once you have resolved the underlying human issues behind data theft, the remaining five steps will help you begin protecting the technological weaknesses common to many businesses.

  1. Start with the humans.
  2. Immunize against social engineering.
  3. Stop broadcasting your digital data. There are two main sources of wireless data leakage: the weakly encrypted wireless router in your office and the unprotected wireless connection you use to access the Internet in an airport, hotel or café. Both connections are constantly sniffed for unencrypted data being sent from your computer to the web.Strategy: Have a security professional configure the wireless router in your office to utilize WPA-2 encryption or better. If possible, implement MAC-specific addressing and mask your SSID. Don’t try to do this yourself. Instead, invest your money in proportion to the value of the asset you are protecting and hire a professional. While the technician is there, have him do a thorough security audit of your network. You will never be sorry for investing the additional money in cyber security.To protect your data while surfing on the road, set up wireless tethering with your mobile phone provider (Verizon, Sprint, AT&T, T-Mobile) and stop using other people’s free or fee hot spots. Using a simple program called Firesheep, data criminals can “sniff” the data you send across these free connections. Unlike most hot-spot transmissions, your mobile phone communications are encrypted and will give you Internet access from anywhere you can make a call.
  4. Eliminate the inside spy. Most businesses don’t perform a serious background check before hiring a new employee. That is short sighted, as much of the worst data theft ends up being an “inside job” where a dishonest employee siphons information out the back door when no one is looking. In the consulting work we have done with breached companies, we have discovered the number one predictor of future theft by an employee – past theft. Most employees who are dishonest now were also dishonest in the past, which is why they no longer work for their former employer.Strategy: Invest in a comprehensive background check before you hire rather than wasting multiples cleaning up after a thief steals valuable data assets. Follow up on the prospect’s references and ask for some that aren’t on the application. Investigating someone’s background will give you the knowledge necessary to let your gut-level instinct go to work. More importantly, letting your prospective hire know in advance that you will be performing a comprehensive background check will discourage dishonest applicants from going further in the process (watch the video for further details). I personally recommend CSIdentity’s SAFE product, which is a technologically superior service to other background screen services.
  5. Don’t let your mobile data walk away. In the most trusted research studies, 36-50% of all major data breach originates with the loss of a laptop or mobile computing device (smart phone, etc.). Mobility, consequently, is a double-edged sword (convenience and confidentiality); but it’s a sword that we’re probably not going to give up easily.Strategy: Utilize the security professional mentioned above to implement strong passwords, whole disk encryption and remote data-wiping capabilities. Set your screen saver to engage after 5 minutes of inactivity and check the box that requires you to enter your password upon re-entry. This will help keep unwanted users out of your system. Finally, lock this goldmine of data down when you aren’t using it. Either carry the computer on your person (making sure not to set it down in airports, cafes, conferences, etc.), store it in the hotel room safe, or lock it in an office or private room when not using it. Physical security is the most overlooked, most effective form of protection.
  6. Spend a day in your dumpster. You have probably already purchased at least one shredder to destroy sensitive documents before they are thrown out. The problem tends to be that no one in the business uses it consistently.Strategy: Take a day to pretend that you are your fiercest competitor and sort through all of the trash going out your door for sensitive documents. Do you find old invoices, credit card receipts, bank statements, customer lists, trade secrets, employee records or otherwise compromising information? It’s not uncommon to find these sources of data theft, and parading them before your staff is a great way to drive the importance of privacy home. If your employees know that you conduct occasional “dumpster audits” to see what company intelligence they are unsafely throwing away, they will think twice about failing to shred the next document. In addition to properly disposing of new documents, make sure that you hire a reputable on-site shredding company to dispose of the banker’s boxes full of document archives you house in a back room somewhere within your offices.
  7. Anticipate the clouds. Cloud computing (when you store your data on other people’s servers), is quickly becoming a major threat to the security of organizational data. Whether an employee is posting sensitive corporate info on their Facebook page (which Facebook has the right to distribute as they see fit) or you are storing customer data in a poorly protected, noncompliant server farm, you will ultimately be held responsible when that data is breached.Strategy: Spend a few minutes evaluating your business’s use of cloud computing by asking these questions: Do you understand the cloud service provider’s privacy policy (e.g. that the government reserves the right to subpoena your Gmails for use in a court of law)? Do you agree to transfer ownership or control of rights in any way when you accept the provider’s terms of service (which you do every time you log into the service)? What happens if the cloud provider (Salesforce.com, Google Apps) goes out of business or is bought out? Is your data stored locally, or in another country that would be interested in stealing your secrets (China, Iran, Russia)? Are you violating any compliance laws by hosting customer data on servers that you don’t own, and ultimately, don’t control? If you are bound by HIPAA, SOX, GLB, Red Flags or other forms of legislation, you might be pushing the edges of compliance.

By taking these simple steps, you will begin starving data thieves of the information they literally take to the bank. This is a cost-effective, incremental process of making your business a less attractive target. But it doesn’t start working until you do.

John Sileo, the award-winning author of Privacy Means Profit, delivers keynote speeches on identity theft, data security, social media exposure and weapons of influence. His clients include the Department of Defense, Pfizer, Homeland Security, Blue Cross, the FDIC and hundreds of corporations, organizations and associations of all sizes. Learn more at www.ThinkLikeASpy.com.

 

Fun Fraud Detection Training

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Businesses often make social engineering (or fraud) training boring! And that’s bad for your bottom line, because no one ends up remembering how to protect your organization against threats like data theft, corporate espionage or social networking exposure.

Too often, fraud and social engineering workshops cover just the concepts that define fraud rather than the feelings that signal it’s actually in process at the moment. The key to training your executives, employees and even customers on fraud is to let them experience what it feels like to be conned. In other words, they need to actually be socially engineered (manipulated into giving away their own private information) several times throughout the training so that they begin to reflexively sense fraud as it is happening. Like learning to throw a ball, there is no substitute for doing it for yourself. Fraud detection is similar; it takes actually doing it (or having it done to you) to fully understand the warning signs. Anything less will leave your audience yawning and uneducated.

This social engineering video was recorded at a fraud training I did recently and it demonstrates how fun it can be to train someone on detecting fraud, and how profitable. As silly as it might seem, the skills necessary to detect fraud can be taught in very entertaining and engaging ways. After watching the video, take a minute to understand the basic skills your employees and executives will need to Stop Fraud:

Fraud Training Step 1: The Trigger

The trigger, or what causes you to be on high alert, is actually very simple—it is the appearance of private information in any form (your identity, customer information, employee records, intellectual capital, etc.). Anytime someone requests or has access to any of the names, numbers or attributes that make up identity, or to the paper, plastic, digital or human data where identity lives (whether it is yours or your organization’s), the trigger should trip and sound an alarm in your head.

There are hundreds of examples of fraud triggers in the workplace. Here are a few of the more common:

  • When someone is requesting information about you on Facebook, LinkedIn, etc.
  • When someone requests information about your company, computer login or co-workers in person or by phone
  • When you are clicking on a link in an email
  • When you are entering data into a website

When your identity is being requested in any way, slow down and ask yourself: Is the risk of giving this piece of identity away in this specific situation worth the benefit?

Fraud Training Step 2: Hogwash!

Your team should be trained such that anytime their reflex is triggered, a phrase or picture automatically pops into their head, whether they actively think about it or not. If the word (also called a trigger) is a bit out-of-the-ordinary and the picture is humorous, you almost can’t help but noticing when it appears. The trigger that I use when I train is the word HOGWASH! Here is my definition of Hogwash:

Hog’wash |hôg’wô sh | n. 1. A gut reaction that someone is manipulating you for their own gain, or feeding you a line of bull in order to deceive you (e.g., I’ll just borrow your password for a short time); 2. Healthy skepticism that persists until the person requesting information from you proves they are worthy of your trust.

When the word Hogwash pops into your head, picture a pig feeding at a trough. Better yet, picture the person (who is requesting your information) feeding at a trough (the image is what makes it fun and memorable – don’t be afraid of the silliness – it works). As they provide legitimate reasons for needing the information and adequate reassurance that your data will be handled securely, they begin to rise from the trough. But don’t let them off the hook yet, because social engineers are masters at using your natural biases against you.

Fraud Training Step 3: Vigilance

When an outsider has access to your identity or critical business data, your trigger should automatically activate without thinking about it (Hogwash!). Your first response should be to heighten your level of observation, to become more vigilant. View the situation as a child would—with curious eyes. You can even borrow what we teach our children to be more aware in dangerous situations—Stop, Look and Listen:

Listen to your instincts. Ask yourself if your identity is safe. Is there a change in the environment that makes you uneasy or uncertain? What is your gut saying? Would a spy give away this information? Is the benefit you are receiving worth the data you are sharing? Be a healthy skeptic (i.e., not paranoid, but vigilant) of anyone who is requesting sensitive information. The final and most important step is to follow up with the right questions, or interrogate the enemy.

Don’t make privacy a policy, make it part of your culture. Start by engaging your troops, not putting them to sleep.

If you are interested in having John Sileo conduct fraud training or social engineering keynotes for your organization, contact him directly on 1.800.258.8076. His satisfied clients include the Department of Defense, the FDIC, Pfizer and the Federal Trade Commission.

Fun Social Engineering Training?

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Businesses often make social engineering (or fraud) training boring! And that’s bad for your bottom line, because no one ends up remembering how to protect your organization against threats like data theft, corporate espionage or social networking exposure.

Too often, fraud and social engineering workshops cover just the concepts that define fraud rather than the feelings that signal it’s actually in process at the moment. The key to training your executives, employees and even customers on fraud is to let them experience what it feels like to be conned. In other words, they need to actually be socially engineered (manipulated into giving away their own private information) several times throughout the training so that they begin to reflexively sense fraud as it is happening. Like learning to throw a ball, there is no substitute for doing it for yourself. Fraud detection is similar; it takes actually doing it (or having it done to you) to fully understand the warning signs. Anything less will leave your audience yawning and uneducated.

This social engineering video was recorded at a fraud training I did recently for the Department of Defense, and it demonstrates how fun it can be to train someone on detecting fraud, and how profitable. As silly as it might seem, the skills necessary to detect fraud can be taught in very entertaining and engaging ways. After watching the video, take a minute to understand the basic skills your employees and executives will need to Stop Fraud:

Fraud Training Step 1: The Trigger

The trigger, or what causes you to be on high alert, is actually very simple—it is the appearance of private information in any form (your identity, customer information, employee records, intellectual capital, etc.). Anytime someone requests or has access to any of the names, numbers or attributes that make up identity, or to the paper, plastic, digital or human data where identity lives (whether it is yours or your organization’s), the trigger should trip and sound an alarm in your head.

There are hundreds of examples of fraud triggers in the workplace. Here are a few of the more common:

  • When someone is requesting information about you on Facebook, LinkedIn, etc.
  • When someone requests information about your company, computer login or co-workers in person or by phone
  • When you are clicking on a link in an email
  • When you are entering data into a website

When your identity is being requested in any way, slow down and ask yourself: Is the risk of giving this piece of identity away in this specific situation worth the benefit?

Fraud Training Step 2: Hogwash!

Your team should be trained such that anytime their reflex is triggered, a phrase or picture automatically pops into their head, whether they actively think about it or not. If the word (also called a trigger) is a bit out-of-the-ordinary and the picture is humorous, you almost can’t help but noticing when it appears. The trigger that I use when I train is the word HOGWASH! Here is my definition of Hogwash:

Hog’wash |hôg’wô sh | n. 1. A gut reaction that someone is manipulating you for their own gain, or feeding you a line of bull in order to deceive you (e.g., I’ll just borrow your password for a short time); 2. Healthy skepticism that persists until the person requesting information from you proves they are worthy of your trust.

When the word Hogwash pops into your head, picture a pig feeding at a trough. Better yet, picture the person (who is requesting your information) feeding at a trough (the image is what makes it fun and memorable – don’t be afraid of the silliness – it works). As they provide legitimate reasons for needing the information and adequate reassurance that your data will be handled securely, they begin to rise from the trough. But don’t let them off the hook yet, because social engineers are masters at using your natural biases against you.

Fraud Training Step 3: Vigilance

When an outsider has access to your identity or critical business data, your trigger should automatically activate without thinking about it (Hogwash!). Your first response should be to heighten your level of observation, to become more vigilant. View the situation as a child would—with curious eyes. You can even borrow what we teach our children to be more aware in dangerous situations—Stop, Look and Listen:

Listen to your instincts. Ask yourself if your identity is safe. Is there a change in the environment that makes you uneasy or uncertain? What is your gut saying? Would a spy give away this information? Is the benefit you are receiving worth the data you are sharing? Be a healthy skeptic (i.e., not paranoid, but vigilant) of anyone who is requesting sensitive information. The final and most important step is to follow up with the right questions, or interrogate the enemy.

Don’t make privacy a policy, make it part of your culture. Start by engaging your troops, not putting them to sleep.

If you are interested in having John Sileo conduct fraud training and social engineering workshops for your organization, contact him directly on 1.800.258.8076. His satisfied clients include the Department of Defense, the FDIC, Pfizer and the Federal Trade Commission.

Fraud Training: Bored to Tears Yet?

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Businesses often make fraud training boring! And that’s bad for their bottom line, because no one ends up remembering anything about the subject.

Too often, fraud and social engineering workshops cover just the concepts that define fraud rather than the feelings that signal it’s happening. The key to training your executives, employees and even customers on fraud is to let them experience what it feels like to be conned. In other words, they need to actually be socially engineered (manipulated into giving away their own private information) several times throughout the training so that they begin to reflexively sense fraud as it is happening. Like learning to throw a ball, there is no substitute for doing it for yourself. Fraud detection is similar; it takes actually doing it (or having it done to you) to fully understand the warning signs. Anything less will leave your audience yawning and uneducated.

This social engineering video was recorded at a fraud training I did recently for the Department of Defense, and it demonstrates how fun it can be to train someone on detecting fraud, and how profitable. As silly as it might seem, the skills necessary to detect fraud can be taught in very entertaining and engaging ways. After watching the video, take a minute to understand the basic skills your employees and executives will need to Stop Fraud:

Fraud Training Step 1: The Trigger

The trigger, or what causes you to be on high alert, is actually very simple—it is the appearance of private information in any form (your identity, customer information, employee records, intellectual capital, etc.). Anytime someone requests or has access to any of the names, numbers or attributes that make up identity, or to the paper, plastic, digital or human data where identity lives (whether it is yours or your organization’s), the trigger should trip and sound an alarm in your head.

There are hundreds of examples of fraud triggers in the workplace. Here are a few of the more common:

  • When someone is requesting information about you on Facebook, LinkedIn, etc.
  • When someone requests information about your company, computer login or co-workers in person or by phone
  • When you are clicking on a link in an email
  • When you are entering data into a website

When your identity is being requested in any way, slow down and ask yourself: Is the risk of giving this piece of identity away in this specific situation worth the benefit?

Fraud Training Step 2: Hogwash!

Your team should be trained such that anytime their reflex is triggered, a phrase or picture automatically pops into their head, whether they actively think about it or not. If the word (also called a trigger) is a bit out-of-the-ordinary and the picture is humorous, you almost can’t help but noticing when it appears. The trigger that I use when I train is the word HOGWASH! Here is my definition of Hogwash:

Hog’wash |hôg’wô sh | n. 1. A gut reaction that someone is manipulating you for their own gain, or feeding you a line of bull in order to deceive you (e.g., I’ll just borrow your password for a short time); 2. Healthy skepticism that persists until the person requesting information from you proves they are worthy of your trust.

When the word Hogwash pops into your head, picture a pig feeding at a trough. Better yet, picture the person (who is requesting your information) feeding at a trough (the image is what makes it fun and memorable – don’t be afraid of the silliness – it works). As they provide legitimate reasons for needing the information and adequate reassurance that your data will be handled securely, they begin to rise from the trough. But don’t let them off the hook yet, because social engineers are masters at using your natural biases against you.

Fraud Training Step 3: Vigilance

When an outsider has access to your identity or critical business data, your trigger should automatically activate without thinking about it (Hogwash!). Your first response should be to heighten your level of observation, to become more vigilant. View the situation as a child would—with curious eyes. You can even borrow what we teach our children to be more aware in dangerous situations—Stop, Look and Listen:

Listen to your instincts. Ask yourself if your identity is safe. Is there a change in the environment that makes you uneasy or uncertain? What is your gut saying? Would a spy give away this information? Is the benefit you are receiving worth the data you are sharing? Be a healthy skeptic (i.e., not paranoid, but vigilant) of anyone who is requesting sensitive information. The final and most important step is to follow up with the right questions, or interrogate the enemy.

Don’t make privacy a policy, make it part of your culture. Start by engaging your troops, not putting them to sleep.

If you are interested in having John Sileo conduct fraud training and social engineering workshops for your organization, contact him directly on 1.800.258.8076. His satisfied clients include the Department of Defense, the FDIC, Pfizer and the Federal Reserve Bank.

Fraud Training: Interrogate the Enemy

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PMP-CoverDuring your fraud training exercises, fostering an attitude of curiosity (or in the corporate world, a culture of curiosity) is the most powerful critical thinking skill in your arsenal of tools to protect sensitive information. Employees who can think critically and ask the right questions regarding data privacy make up the fabric that supports a Culture of Privacy. Interrogation is the art of questioning someone thoroughly and assertively to verify intentions, identities and facts.

Questions: Who’s in Control? Can I Verify? What are my Options? What are the Benefits?

When spies need information, they ask for it. They “socially engineer” or con their victims with a variety of tools.

The primary tool for evaluating risk once your reflexes have been triggered (Hogwash) is to interrogate the person or institution asking for your information. Interrogation is not meant to be about forceful or physical questioning. I define interrogation as clear, aggressive questioning used to establish whom you can trust, how far you can trust them, and with what information.

Sticking with the language of espionage, an Enemy is anyone or anything (including a computer, fax machine, email, letter, etc.) requesting your information, information of someone you know, or information about your organization. It is not designed to make you confrontational or warlike – that is taking the metaphor too far. Once you have established a trusted relationship, you are no longer in enemy territory.

The 4 Phases of Interrogation: ConJOB
There are four phases of interrogation (and 4 corresponding questions) that effectively begin to expose most forms of fraud:

  1. Control (Who is in Control of this interaction?)
  2. Justify (Can the person requesting information Justify their legitimacy?)
  3. Options (What Options do I have other than sharing the data?)
  4. Benefits (What are the Benefits of the particular choice I’m making?)

As you have probably already noticed, the acronym formed from the first letters of Control, Justify, Option and Benefits make the word ConJOB. The acronym serves two purposes. It should be easy to remember, and it serves as a way to remember how to expose a con job by using aggressive questioning!

John Sileo conducts fraud training and social engineering workshops for a variety of organizations, including the Department of Defense, the FDIC, Pfizer and the Federal Reserve Bank. To learn more about bringing John in to train and entertain your company, contact him directly on 1.800.258.8076.