Locking up sensitive documents is one of the most important and underutilized ways to protect company data. Of the individuals surveyed by the Ponemon Institute, 56 percent state that over 50 percent of their company’s sensitive or confidential information is contained within paper documents. Since 49 percent of all breaches involved paper, locking up what cannot be eliminated or destroyed is essential. To get you firmly into the business mind-set of thinking like a spy, start with this simple three-step classification process:
1. Classification: Set up a classification scheme. For example, you might have four levels of access: public, internal, classified, and top secret.
- Public documents are the only documents meant to be seen by outsiders (the public). This might include sales and marketing materials, websites, public filings, and the like.
- Internal documents are those appropriate for employees of the company to see, but inappropriate for outsiders. These are generally not high-risk documents, still it’s better to keep them confidential, just in case.
- Classified documents are a security risk if the wrong people see them, either internally or externally. Only certain employees and executives would have access to these documents (see step 2). Classified documents might include human resource files,customer lists, product development papers, department financials, strategy frameworks, and so on.
- Top secret documents are those meant for only a small number of very carefully vetted people at the company. Top secret documents tend to include trade secrets (e.g., the recipe for Coke), intellectual capital, merger and acquisition data, and proprietary financials.
2. User-level Access: Set up a system of locking that grants only qualified individuals access to the corresponding level of confidentiality. Continue Reading….
Prevent Identity Theft and Secure You and Your Bottom Line
“This book builds a bridge between good personal privacy habits (protect your wallet, online banking, trash, etc.) with the skills and motivation to protect workplace data (bulletproof your laptop, server, hiring policies, etc.).”
In Privacy Means Profit, John Sileo demonstrates how to keep data theft from destroying your bottom line, both personally and professionally. In addition to sharing his gripping tale of losing $300,000 and his business to data breach, John writes about the risks posed by social media, travel theft, workplace identity theft, and how to keep it from happening to you and your business.